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Email signatures are arguably the best way to let your contacts know more about you, and yet they’re often overlooked. Fortunately, creating a new signature or changing an existing one to something more attention-getting is easy. And Right Inbox offers additional features that let you get even more out of your email signature.

So what should your signature consist of? At minimum, include the following elements:

  • Your name, the company you work for, and your job title
  • Email address(es) and other contact information
  • Links to your social profiles
  • Your business logo or a headshot (or both)

Ready to get started? Here’s how you can change your email signature in Gmail.

Finding Your Gmail Signature

Step 1. Sign in to your Gmail account.

Step 2. Go to “Settings” and choose “Settings.” (You’ll need to click “Settings” twice)

Step 3. Choose the “General” tab.

Step 4. Find the “Signature” option.

Step 5. You’re now ready to add your new or changed email signature.

Changing the Appearance of Your Gmail Signature

Adding a picture or logo to your Gmail signature – Choose where you want to add your image by placing the cursor in the desired location. Click “Insert Image” and upload the picture or logo of your choice.

Changing the formatting of your Gmail signature – Select the text you want to change. Go to the WYSIWYG editor and choose the font and size. You’ll also be able to add italics, bold, and underlining, and change the color of the text from the editor.

Adding links to your Gmail signature – Highlight the text that you want to turn into a link. In the WYSIWYG editor, select “Link.” Add in the URL that you want the text to link to and click “Save.”

Additional Reading: 8 Best Email Signatures Examples for 2020

Managing Multiple Gmail Signatures With Right Inbox

Step 1. Sign in to your Gmail account.

Step 2. If you don’t have an account yet, you’ll need to sign up for Right Inbox (basic is free).

Step 3. Choose the “Signature” option from the toolbar.

Step 4. Name your first signature.

Step 5. Create your new signature using the WYSIWYG editor.

Step 6. Click “Save.”

Step 7. Repeat this step for any other signatures you want to create.

Step 8. When composing an email, a click of the “Signature” button will insert the default signature.

Step 9. If you want to choose another of your pre-saved signatures, simply click the arrow next to the “Signature” button.

Creating and editing signatures in Gmail is incredibly easy with these simple steps.

When creating your signature, keep the following tips in mind:

  • Don’t pack in too much information
  • Limit the number of fonts or colors you use
  • Keep your images simple
  • Use the design hierarchy to guide users to the important information in the signature
  • Check how it looks on mobile, tablet, and desktop before setting it live
  • Follow email signature best practices.



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