Powerful mail merge personalization that allows you to scale your email outreach

01 Contact a large number of people with a customized personal message
02 Improve and scale your cold email outreach within Gmail
03 Use together with Sequences to automatically follow-up with prospects

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250,000+ professionals added Right Inbox to Gmail for next-level email productivity

Upgrade Gmail with Mail Merge

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Personalize your emails at scale

Achieve better open and click-through rates and a more personal approach by customizing your mass email campaigns.

Use templates and placeholder variables to determine the parts of your email you wish to personalize to improve the effectiveness of your campaign.

Personalize your emails at scale
Save valuable time

Save valuable time

It takes less than 5 minutes to set up an email campaign with the Right Inbox mail merge for Gmail. By automating your mail merge follow ups, you save yourself valuable time freeing you up to do what you do best.

Automate your email outreach

With the help of Right Inbox’s mail merge feature, you can schedule follow-up email sequences to ensure no one slips through the cracks.

You can also schedule your mail merge campaign start date to a time that’s more convenient for you.

Automate your email outreach

How to do a Mail Merge in Gmail

Step 1

Step 1

Install Right Inbox from the Google Chrome Store.

Step 2

Step 2

Add recipients to the mail merge. You can upload a (.csv) file or you can manually input the details.

Step 3

Step 3

Compose Email: Now you must compose the email you want to use for this mail merge. Be sure to include follow-up emails here as well.

Step 4

Step 4

Personalize individual emails here if you’d like and ensure everything looks in order for your mail merge.

Step 5

Step 5

Configure your sending times, enable link tracking and daily send rate. Once confirmed you can launch your mail merge!

Frequently Asked Questions

What does the mail merge feature do?

Mail Merge is a feature within Right Inbox that allows you to contact many people with a customized message. It can help scale cold outreach quickly without losing the personal touch.

Mail Merge has often been tricky within Gmail, but our feature removes the unnecessary steps.

How do I use mail merge?

Follow the 5 steps above this FAQ section on how to do a mail merge with Right Inbox

What would I use mail merge for?

  • Mass emails to journalists to secure coverage for a PR campaign.
  • Updating customers on upcoming offers or deals.
  • Important updates to your business or service offerings.

How do I install mail merge?

To instal mail merge in Gmail, simply head over to the Chrome store and click the install button. It’s as easy as that.

Can you send bulk emails from Gmail?

Yes, but not by default. First, you'll want to install Right Inbox — a free Chrome extension. It takes 30 seconds to integrate with Gmail. After that, you're ready to send as many bulk emails as you need.

How to send personalized mass emails in Gmail?

You can send personalized mass emails in Gmail with the following quick steps:

  1. Install Right Inbox
  2. Use Right Inbox's Mail Merge feature from right inside your Gmail inbox.
  3. Send custom emails in bulk.

That's all there is to it.

What's the best mail merge software on the market?

The best mail merge software on the market is Right Inbox for several reasons:

  • Fast and Easy: Takes less than 30 seconds to get mail merge set up in Gmail with Right Inbox.
  • Personalization: Create personal messages at scale with placeholder variables and templates.
  • Never Miss a Beat: Schedule follow-up messages and templates based on recipient responses and behavior.

With Right Inbox, you have a streamlined tool to reach a large number of people instantly while ensuring every recipient feels unique.


Start spending less time in your inbox

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“I use Right Inbox every day. It’s a very easy and useful tool. Technology does make our lives easier! ”

NIKHIL GUPTA Product Manager, India

“Fantastic add-on. Highly recommended. Google should actually buy it and make this a standard Gmail feature.”

ARTHUR BERNARDES Consultant, Mexico

“Right Inbox is a tool you never knew you needed. I couldn’t go without it anymore.”

WINIE KOSASIH Freelancer, Indonesia

“Very helpful extension. Easy to use and effective.”

Satish Shinde
Satish Shinde Engineer, Germany