With an estimated 293.6 billion emails set to be sent in 2019, inbox overwhelm is becoming harder and harder to avoid. The situation has gotten so bad that, according to a McKinsey analysis, the average professional spends 28% of the work day reading and answering email.
Tools like Email Analytics can help you discover exactly how bad the problem has become by providing analytics and reports on your email usage. Actually solving the problem, however, requires both rules and tools that help you clear the clutter for good.
Why Do You Need To Set Email Reminders In Gmail?
Here’s the problem with Inbox Zero (or any other inbox-clearing system): not every message that winds up in your inbox requires immediate action.
That message from a client that needs a follow-up at the end of the week? If you take it out of your primary inbox, you need a method for both remembering that you have a pending item and for calling your message back when it’s needed.
Sure, you can do that manually. And you can set up tasks in your favorite to-do list manager to remind yourself to go hunt down the email that needs your attention. But since both of these approaches increase the potential for human error, automation is the way to go.
Benefits of Using Email Reminders in Gmail
Tools like Right Inbox’s Email Reminders feature help you to stay on top of important deadlines and conversations automatically. For example, you can use it to:
- Stay on top of conversations. Don’t forget necessary follow-up just because the original email is “out of sight, out of mind.” Instead, Email Reminders allow you to set a reminder for a time period in the future that you specify.
- Surface emails when you actually need to send them. Letting messages hang out in your inbox – just waiting for some future action – wastes your mental energy. Use the customizable actions in Email Reminders to determine how, when and where archived messages should be returned to your inbox.
- Remind you when somebody hasn’t replied to you in some time. It’s easy to get distracted while you’re waiting on an email response, but letting necessary follow-up fall through the cracks can cost you meetings, deals and even your reputation. Triggered Email Reminders prevent these missed opportunities.
Using Right Inbox to Set Gmail Reminders
Ready to get started? Here’s how to set up a reminder email from your Gmail account:
Step #1: Write Out Your Email
This one is somewhat self-explanatory. Click to compose a new message or to reply to an existing message, and then add your content.
Step #2: Click the Reminder Button
Now, let’s assume you don’t want to send your message right away. Rather than blindly trusting that you’ll remember to send it in the future, click the “Remind Me” button at the bottom of your email.
A number of default options – including 1 hour, 2 hours, four hours, tomorrow morning and tomorrow afternoon – will appear, though you can also set your own specific, customized time frame.
If you’d like to set your own defaults, you’ll also have the option to customize the menu itself. Click “Customize this menu” to be taken to a separate screen where you’ll be able to add your preferred durations.
Step #3: Customize Your Reminder
Besides customizing the duration after which you’ll receive a reminder, you can also add some context to your reminder. Don’t want to receive a reminder from Right Inbox if you get a response in the interim? Want your reminder to appear at the top of your inbox? Select from the options pictured below to customize the behavior of your reminder to your needs:
That’s all there is to it. Sit back, wait and your designated email will be returned back to you, based on the settings you’ve chosen for your Email Reminder.
Set Up Your Own Email Reminders
Staying on top of your emails is tough in today’s world, and you need tools to help keep you on track. Right Inbox allows you to do this with Gmail Reminders – you never need to forget another conversation again.
Looking for even more features that’ll help keep your inbox clutter-free and your productivity high? Check out Email Templates, Recurring Emails and Email Tracking from Right Inbox for more.