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How long have you been using Hotmail? Or Outlook? Are you tired of the limitations of these accounts, and do you need more functionality from your email client?

Gmail has been around since 2004, but not everyone has made the move yet – people don’t like change. But there are many reasons you should consider moving to Gmail.

Here are just a few:

  • It’s free
  • It has excellent spam filters and keeps your inbox cleaner than any other email client
  • It has a very generous storage space allowance
  • You can change your theme and the way your inbox works (i.e.there’s more flexibility than with any other email client)
  • Countless plugins and extensions are available and free to use. These can help you customize your workflow and how you use email
  • You have the power of Google search functionality right inside your inbox

It’s no wonder 1.5 billion users have chosen to use Gmail as their primary email client.

How to Set Up Your New Gmail Account

Step 1. First things first, you need to head over to gmail.com.

Step 2. Click on the button that says “Create Account.”

Step 3. After that, the sign-up form will appear. You’ll need to fill in all the details it requests: first name, last name, a new username, and a new password.

Step 4. Next, you’ll be asked to enter a phone number to verify your account. This is because Google uses a two-step verification process to boost security. You can find out more about two-step verification here.

Step 5. You should now receive a text message with a verification code from Google. If this hasn’t been delivered within a few minutes, you can use the automated call system instead.

Step 6. Once you’ve verified your account, you will see a form that asks for some personal information. This includes a recovery email, your birthday, and your gender. If you’re not comfortable giving these or want to find out why Google is asking for this information, there is plenty of information on offer during the sign up.

Step 7. You now need to accept Google’s Terms of Service and their Privacy Policy – it’s highly recommended that you review both of these in detail before clicking “I Agree.”

Step 8. You should now have your new Gmail account.

What to Do If Your Username Is Taken

Adding in Periods

Unfortunately, Gmail doesn’t distinguish between variations like brad.pitt, bradpitt and br.ad.pi.tt – they are all the same as far as Gmail is concerned.

What you need to do is take parts of your name and be creative with the periods.

Think:

  • bradley.pitt@gmail.com
  • will.pitt@gmail.com

Getting Creative

If you have a common name – like John Smith – you need to be even more creative when coming up with a Gmail username that will make sense to your recipients.

  • Do you have a middle name you can use?
  • Do you have a nickname? Although keep that one professional, please!

Register Your Own Domain

If you are using Gmail for business, then this is the ideal thing to do – especially if you have (or are setting up) a website.

Sign up for G Suite. You can do that here.

It’s relatively cheap and will help you send emails that look that bit more polished and professional.

With so many benefits, you can see why swapping your Outlook or Hotmail account to Gmail might be a wise move. When you can add in free tools like Right Inbox to superpower your productivity, you might as well make the leap now.

You won’t regret it.

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