While Gmail offers a fair amount of functionality, it doesn’t yet allow you to send recurring emails. But when you use a tool like Right Inbox, it’s all taken care of. Here’s what you need to know.
Reasons to Send Recurring Emails
A recurring email tool is something that most email users wouldn’t ever think about. But for people who are sending the same emails day after day, it can be a huge time-saver.
You might run a company and need to send out a weekly reminder to your staff to fill out their time sheets. Or perhaps you’re a financial director nudging employees to turn in their expenses at the end of the month. In both of these scenarios, the ability to send out an automatically recurring email would save you lots of time that could be better spent on other tasks.
Likewise, if you’re a business that needs to send out weekly, monthly, or even seasonal updates, then you might also benefit. Say you’re a restaurant that features a new menu each season, or a fashion retailer launching your “outfit of the week” via email; in cases like these, you’ll save tons of time by setting up recurring emails.
How to Send Recurring Emails
Since Gmail can’t yet be set up to send recurring emails, you need to download a tool (such as Right Inbox) to enable that functionality.
1. If you haven’t downloaded the Right Inbox Chrome extension, then do so here.
2. Open Gmail.
3. Click Compose to start a new email.
4. Complete the To and Subject fields.
5. Click the Recurring button at the bottom of the Compose window.
6. A pop-up will appear, asking you for the parameters of your recurring email.
7. First you’re asked for the frequency of the recurring email. You can choose from Daily, Weekly, Monthly and Yearly, or from 1, 2, 3, 4, 5 or 6 week intervals.
8. You can then choose the day or days of the week you want the email to be sent, as well as the specific time of day, selecting your timezone for extra clarity.
9. Now you can choose when your recurring campaign should start and finish. If you have a finite period of time for your campaign, then specify either an end date or after a certain number of emails have been sent (After x occurrences). If you don’t, then choose Never.
10. When you’ve completed all fields, click Schedule.
If you’ve found yourself sending the same email over and over again, then you’ll definitely benefit from a tool that allows you to automate a recurring email. It lets you choose the recipient(s), write the copy, and then set your email to be set at a frequency and timing that suits you.
It’s unfortunate that Gmail itself doesn’t allow you to do this within its settings, but thankfully tools like Right Inbox can help.