How you end an email and your email sign-off are important. It leaves your recipient with a lasting impression of you – and you want to make sure that impression is a positive one.
As Justin Bariso, founder of Insight consulting group points out, you wouldn’t end a conversation without saying goodbye. So why should you end an email without an appropriate sign-off? The right email sign-off can give the impression that you’re a friendly, confident professional – that you know what you’re doing, you’re in control of the situation, and you’re going to empower others to do their jobs, too. Who wouldn’t want to get that message across?
You don’t want to use the same sign-off in every situation, however. Depending on the type of email you’re sending and how well you know its recipient, you can tweak your sign-off for best results. Remember, this is your final chance to leave an impression – so make it a good one.
50 Different Email Sign-Offs
- Thank you
Not only does gratitude help lift your mood and improve your outlook on life, it can also help you win new friends.
- Best regards
If you’re sending a more formal email – perhaps a note to your new boss who’s just been hired – you can’t go wrong with the formal but sincere “Best regards.”
- Happy Friday
You can substitute any other day of the week, of course, but somehow “Happy Monday” just doesn’t quite have the same ring to it.
“Cheers” is a good multipurpose closer that works well whether you know the person you’re communicating with personally or not.
- Take care
This is probably best used as a closing phrase for a colleague that you know and genuinely care about.
- Speak soon
If you’ve just scheduled a meeting or you know there will be many more back-and-forths about a project, close with “speak soon.”
- Looking forward
Again, use this if you’ve just scheduled a meeting or you’re waiting on a deliverable.
This one might be a little strange for a business email, but if you feel it’s appropriate, go for it.
- Much appreciated
Remember, when in doubt, show a little gratitude. Everyone likes to hear that their efforts are seen and appreciated.
- Until ____
Fill this in with the next time you’re planning to see or speak to your recipient: “Until tomorrow,” “Until then,” or “Until next Friday.”
“Respectfully” is best used when you’re writing to a higher-up in the company.
- Have a great day
This is a friendly, upbeat way to close an email. You can also substitute “Have a great weekend” or “Have a great holiday.”
Communicating with someone you don’t know very well? In most cases, it’s better to be polite than casual.
- Enjoy your ____
Again, fill in the blank with whatever is appropriate: “Enjoy your day,” “Enjoy your weekend,” etc.
- Hope this helps
Best used when collaborating on a project or answering a list of questions.
- Let me know if you need anything else
A little wordy, but it’s important to make people feel like they can freely ask you whatever questions they have, without feeling like they’re imposing.
For when you’re catching up with an old colleague or having an enjoyable, in-depth conversation with someone.
- I owe you
Has someone done something really special for you? Tell them you’re in their debt – and don’t forget to follow through.
- Thanks a million
Casual and friendly, this is for the true-blue coworkers who’ve bailed you out of hot water.
- Kind regards
Depending on the context, this could come across as either stuffy or friendly, so use with care.
This isn’t extremely common in the business email world, but it could work in some situations.
“Warmly” is a nice way to end an email and bring, well, a warm and fuzzy feeling to your recipient.
- Keep on keepin’ on
This email sign-off is casual, fun, and best used in settings that are the same.
- Looking forward to your reply
If you’re not sure the person you’re emailing is going to respond, throw this in as your closing – they’ll feel more obligated to click ‘reply’.
- Fond regards
Keep this one in your back pocket for non-casual settings.
- Thanks for your consideration
Sending a proposal or applying to a job? Don’t forget to thank the recipient for their consideration.
- Thanks for your time
The person you’re emailing didn’t have to take the time to read through your email, but they did. Say thanks!
- With anticipation
Excited about getting a reply? Close by saying “With anticipation.” (Best used when discussing the office Taco Tuesday.)
- Keep in touch
Maybe you’re not planning to speak regularly with the person you’re emailing – if so, close with a general “keep in touch.”
- Good luck
Does someone have a big project or proposal coming up? Wish them well.
- Keep me posted
End with a nice reminder for your recipient to keep you in the loop.
- I’ll circle back
Can’t answer their question right away? Reassure them that you will.
- Stay tuned
If you’ve got exciting things coming and you want your recipient to know, close with “stay tuned.”
- Good work
If someone is working for you, give them feedback and appreciation.
- Hope all is well
Best used for someone you haven’t spoken with in a while.
- Pleasure working with you
This is a friendly way to close an email and ensure you’ll work with this person again.
- Hasta la vista
Casual email to a coworker you know well? Channel your inner Schwarzenegger.
- Safe travels
Only appropriate, of course, if the other person is traveling. It’s a nice way to wish them well.
- Rock on
This fun email sign-off is applicable in other settings besides just the music world.
- Thanks in advance
If someone promises to do something nice for you (or you’re hoping they will) – thank them now.
- Happy to help
You answered a question, worked on a project, or saved a life. Reassure the other person that it was your pleasure.
- Keep being awesome
Do you think someone you work with is pretty awesome? Tell them – and tell them to stay that way.
- At your service
Remind people you’re here to help.
- Hope you can make it
Planning a meeting? An office party? Tell people you want them there.
- Feel better soon
If someone is complaining about a cold, take notice and end your email with this sign-off – people remember the little things like that.
- Keep up the great work
This sign-off is meant for someone who’s doing work for you and killing it.
- To your success
Remember, email sign-offs aren’t about you; they’re about the other person.
Again, don’t be afraid to recognize the other person’s accomplishments.
- Stay warm
If you’re having a cold snap, close emails with “stay warm” (as long as the recipients live in the same area as you). What would we do without the weather as a conversation starter.
- Get ready
Big things coming? Advise the other person to hang on to their seat.
Bonus Tip: Leaving a Strong Lasting Impression
As mentioned, the way you sign off your email will have an impact on how your recipients will remember you. That’s why it’s important to have a strong email signature. Get more email replies and leads with the perfect email signature for every context. Having multiple signatures with slightly different information can help you close that deal or get your PR pitch featured on a site.
The key is to find the right combination of visuals, information, and calls-to-action to provide your recipients with options without overwhelming them.
Additional Reading: How To End A Business Email (With Examples)