We’ve all been there. You press send on an email, and you immediately notice a mistake and wish you could undo it.
An email isn’t like a message or a tweet that you can simply delete – a sent email lives on someone else’s email server, which is out of your control.
Reasons You May Want to Recall an Email
Why might you want to recall an email? Here are some of the most common reasons.
- You spot a typo as soon as you’ve pressed the send button
- You sent it to the wrong email address
- You instantly regret sending it
- You attached the wrong document or proposal.
Whatever the reason, the good news is that it’s possible to turn back time and recall your email natively within Gmail.
This is where Undo Send comes in.
Using Undo Send in Gmail
Step 1. Head up to the top right of the Gmail interface and press the cog icon and Settings.
Step 2. On the first tab, you should see the Undo Send option. Simply click Enable.
Step 3. You should now see that you have four timing options: 5 seconds, 10 seconds, 20 seconds, or 30 seconds. Pick whichever option you prefer.
Step 4. Make sure that you scroll down to the bottom and click Save Changes – this isn’t obvious the first time you do it
Step 5. Send yourself or a coworker a test message. After clicking the Send button, you should see a message that gives you the option to Undo.
Step 6. Click that, and your email will never make it to the recipient. You can now make the changes that had you in a panic in the first place and send it again at your own leisure.
It really is that simple.
A few words of warning, though. Unlike other email clients, this is time-based – there is no real recall button. If you miss the time frame, then your email will get sent. It might be worth setting the Undo Send to the 30-second threshold when you first start using it.
It’s also essential that you make sure not to navigate away while the Undo Send message is visible, as this could also result in your email being sent.