We’ve all had that feeling – you’ve sent a super-important message and are waiting eagerly for a response. You don’t know if the email has landed safely; you can’t tell if it’s been seen or read, so you sit in limbo while you second-guess your next move. But thankfully, Gmail lets you set up Read Receipts so you can get notified when your recipient reads your email.
Here’s how you do it, so you can eliminate that email anxiety.
How to Set up Read Receipts in Gmail
The first thing you need to know is that you can’t access read receipts on your personal
Gmail account (an account ending in @gmail.com). Crucially, you can only set up read receipts if you have a G-Suite account, but to do this, you need to be a business or an organization.
Furthermore, to enable read receipts you need the Administrator (the person who initially set up G-Suite) to go into Settings and enable read receipts for all other users.
To set up your G-Suite account, follow these instructions.
Once you’ve added the piece of code to your website and your account has been verified, sign in to G-Suite.
Step 1. Compose a new email.
Step 2. Enter the To and Subject fields.
Step 3. Go to More options (the 3 dots on the right-hand side of the email composer).
Step 4. Click Request read receipt.
Step 5. Click Send.
What Is a Gmail Read Receipt?
A read receipt is as simple as it sounds: it’s an email confirmation that lets you know your email recipient has received and opened your message. So when you send an email, you don’t need to wonder whether your message has been lost in the ether or simply ignored by your contact.
They can both help individuals gauge how to proceed with their email conversations and help marketing departments to measure the effectiveness of their email campaigns.
Read receipts help you make the most of your time and increase the effectiveness of your campaigns.
The Limitations of Gmail’s Read Receipts
Read receipts are a useful addition to Gmail, but there are some limitations, in addition to needing a G-Suite account linked to a business or organization:
1. Read receipts aren’t available to all Gmail users
If you have a Gmail account that ends in @gmail.com you will not have access to the read receipt feature. Only if you have a G-Suite account (i.e., a business or organization account that ends in @yourcompany.com or @yourschool.edu) will you benefit from the feature.
2. Gmail read receipts are optional
When your recipient receives an email from you, they are asked if they want to send a read receipt. They are well within their rights to say no.
3. Gmail read receipts don’t show up in all providers
They work well in the big providers such as Outlook and Thunderbird, but not in all of the lesser known email service providers.
4. Has to be done Manually
You have to manually ask for a read receipt for each new message you send. You can’t set your account to automatically ask for read receipts.
5. Accept the Read Receipt
Recipients must agree to accept your read receipt, so there’s no guarantee they’ll use it. If you don’t receive a read receipt notification, you can’t be 100% sure that the recipient hasn’t read your email.
6. Not Compatible with Mail Merge
You can’t use it for mass email lists or mail merge – it only works when you use your To and Cc
Other Options for Tracking your Emails in Gmail
Right Inbox offers an answer to this problem. By downloading the chrome extension, users will gain access to the Email Tracker feature which, at the click of a button, will let you see if your email has been opened by a recipient, how many times they’ve clicked on links in the email, their location, and the device they’ve used.
Right Inbox can be downloaded to your Chrome browser in just a couple of minutes. All you need to do is navigate to this page, click Add to Chrome, click Add extension in the pop-up, and you’re done.
How to Use Right Inbox’s Email Tracking Feature [Step by Step]
It couldn’t be simpler to use Right Inbox’s email tracking feature:
Step 1. Enable the feature by clicking on the eye icon at the bottom of your Gmail compose window.
Step 2. Select whether you want to track email opens, clicks, or both. This is done via the pop-up you see in the image below.
Step 3. See real-time notifications in the bottom left of your compose window.
Step 4. Click on your sent folder and hover over the checkmark icon to see how many times the email has been opened. You can also see where it was opened, and on how many devices.
Some of the benefits of the Right Inbox Email Tracker are:
1. Anyone who uses Gmail can access it (you don’t need a G-Suite account)
2. You don’t have to navigate away from Gmail to track your emails
3. You receive real-time updates on who has opened and read your email
4. It will support a variety of different email tactics, including:
- Sales teams following up on customer interest
- Businesses ensuring staff are opening crucial communications
- Marketers needing to tweak email campaigns to achieve better results
Read receipts are a useful addition to Gmail. They alert you when your recipient opens an email you’ve sent them, which removes any doubt that they’ve received it.
That said, Gmail makes it more difficult for users to access the function by requiring them to have a professional G-Suite account first. You also need to manually request a read receipt when you compose each email. Even then, you can’t guarantee your recipient will agree to use it.
There are ways around all this, however, especially if you choose to use Right Inbox’s email tracking feature. That way, you’ll be able to track your emails and gain even deeper insights into your Gmail activity.