Why Would You Want to Delay Sending Emails?
Every day we receive hundreds of emails and send nearly as many. Sometimes you may want an email to go out at a specific time or a particular day – and there are many reasons you may want to do this.
- To make sure it hits the recipient’s inbox at the right time. When you know that a recipient will be around (or if you have insight into what times they like to read and respond to email), you can make sure they get the email at that exact time.
- To get better response rates for PR and outreach. Want to be the first email that a journalist sees in the morning? Then schedule them for early morning delivery.
- To send team emails during work hours – even if you’re working late. You might like to work late into the night, but that doesn’t mean you need a response from your team at the point. Schedule the emails to hit their inbox the next working day.
- When sending emails to different time zones. This one is pretty self-explanatory.
How to Gmail Delay Send with Right Inbox
Step 1. Make sure you have the Right Inbox extension installed. You can get it from here.
Step 2. Click Compose like you normally would in Gmail, and then write your email.
Step 3. Click the Send Later option at the bottom of the compose window.
Step 4. Choose from the following options: in 1 hour, in 2 hours, in 4 hours, tomorrow morning, or tomorrow afternoon.
Step 5. Click Schedule.
In addition to the standard options, Right Inbox gives you a lot more flexibility. You’ll notice that in the menu there are two more options. The first of these is the option to send at a specific time.
This can be very handy if you want your email to appear in the recipient’s inbox at a very particular time. One of the most common uses of this feature is setting the email to land in someone’s inbox just before they start their working day and trawl through the emails that have piled up since they left work the evening before.
So how do you send at specific times?
Schedule Emails at Specific Times with Right Inbox
Step 1. Once you’ve composed your email, click Send Later at the bottom of the window.
Step 2. Choose the “At a specific time” option
Step 3. At this stage, you can choose the “Type date & time or duration” option. Right Inbox gets pretty smart here, and you can type in any of the examples that you can see in the image below.
Step 4. The other option is to select “Date,” “Time,” and “Timezone.” Some users like to do it this way. Right Inbox gives you that option.
Step 5. Click Schedule.
Customize Send Times with Right Inbox
Right Inbox also allows you to customize the default menu with the specific times that you use the most.
Here’s how you do it:
Step 1. Choose “Customize this menu.”
Step 2. That will show a menu like in the image below.
Step 3. From there, you can choose the time frames that suit you and your business.
Step 4. Click Save.
If you change your mind in the future, you can always delete or add to this menu.
Right Inbox’s email scheduler feature works for you. You’re in control, allowing you to be more deliberate with your emails and boost your response rate.