In April of this year, Google turned 15 – and marked it by allowing users to schedule emails to send later. While this functionality is available in Gmail on desktop, iOS and Android, Right Inbox’s Send Later feature goes a step further giving you added functionality.
Who ‘Send Later’ is useful for
Sending an email in real-time is common practice for most of us. Most Gmail users are accustomed to having to send emails at the time of writing, or, alternatively, saving a draft and sending it at a later time.
But we’ve all had situations where scheduling an email would be preferable. Being able to schedule emails to send later is particularly useful if:
- You’re communicating across multiple time zones
- You have time to write the email now, but don’t want it to be received just yet
- You know the optimal time for getting your email read, but you won’t be available at that time to manually send it
- You’re trying to better manage your time in general
How to know the feature is turned on
Chances are that your Gmail will be updated with the new Schedule send feature, but there’s no harm in double-checking. You’ll also need to check that the Right Inbox Send Later feature is available.
Within Gmail, create a new email by clicking on Compose in the left-hand menu.
On the Send button, you’ll see that you have the option of Send Later within the drop-down menu.
You’ll also notice that Right Inbox offers you the option to click Send Later. We’ll get to this in a minute, but for now, all you need to know is that your Gmail account now has both the Gmail feature, Schedule send, and the Right Inbox extension version, Send Later:
Scheduling your email with Right Inbox
Once you’ve written your email, included a recipient and a subject line, you can decide whether you wish to send your email immediately, or at a later time that suits you.
If you choose to send your email without the Right Inbox extension, you’ll be given some send time suggestions, as well as the chance to customize your send time. However, if you’ve installed the Right Inbox extension, then you’ll benefit from far more choices.
In your Compose window, you’ll see the Right Inbox options below the Gmail Send Now button:
Click on Send Later, and you’ll be given a list of options to choose from:
Choosing to send in a set number of hours is self-explanatory. If you choose to send tomorrow morning or tomorrow evening, you don’t get to specify the exact time. However, you can always choose to send At a specific time.
If you click on At a specific time, you can choose your date from a calendar:
Your time from a drop-down menu:
And even the target timezone, if applicable:
Or instead, you can choose to input your own send time and date in your own words, or choose from some preset examples:
When you’re happy with your schedule time, click Schedule.
A pop-up will also appear to confirm your scheduled email:
Your scheduled folder
You can locate your scheduled emails by navigating to the Send Later folder in the left-hand side of your Gmail dashboard.
In order for it to appear in this folder, you’ll have had to check the Label as Send Later until delivered box:
Editing your email
To edit your scheduled email, your need to first navigate to your Send Later folder in your dashboard and click on your email.
You can now edit and resend/reschedule your email:
If you’re not using Right Inbox, then you’ll have to first cancel your email, and then edit and reschedule it.
Customizing your ‘Send Later’ menu
You’ve seen how the Send Later menu includes five common schedule suggestions. However, you can customize this list so that you can quickly choose schedule times that you’re most likely to use.
To customize your list, go to Compose, and navigate to the Right Inbox Send Later option.
Click on Customize this menu:
You can now enter your own schedule times and add further options to the list, too:
When you’re happy with your list, click Done.
Gmail’s Schedule send is a long-awaited feature, and one which will benefit users in both their personal and professional email management. But Right Inbox goes a step further with the Send Later feature, allowing extra send times, customizable suggestions, and a Send Later label to easily locate your scheduled emails.
And don’t forget, if you’ve integrated Right Inbox with your CRM, you’ll still be able to track the scheduled emails.