While there are many ways you can organize your inbox (categories, tags, reminders, and much more), there are some times when you just want to save an email to be able to reference it later or send it as an attachment.
Many people don’t know that you can save your email as a PDF, but it can be extremely handy.
Here are just some of thereasons you might want to save your email as a PDF:
- It saves the content of the email in the same format that it was sent in, including images, formatting, graphics, etc.
- PDFs are very easy to create and can be viewed on any device
- They can be saved securely so that they’re password protected and nobody else can see them
- File size can be decreased, saving precious space
- Unlike Word documents or PowerPoint files, they are version-independent
- You can annotate them for future reference
Now that you know the why, let’s dig into the how — here’s how to save an email as a PDF from your desktop, your iOS device, or your Android device.
Saving an Email as a PDF in Gmail
Step 1. Make sure that you are logged into your Gmail account.
Step 2. Locate the email that you would like to convert into a PDF.
Step 3. Open the email.
Step 4. In the top right-hand corner, you should be able to see the Print icon. Click that.
Step 5. You should now see a pop-up. You need to change the destination, so click Change.
Step 6. Choose the Save as PDF option.
Step 7. Click Save.
Step 8. Choose the destination folder and also make sure that Save as Type is set to PDF.
Step 9. Click Save, and the email should have been saved as a PDF in the destination folder you specified.
Saving an Email as a PDF on Your iPhone or iPad
Step 1. Make sure that you’re logged into the Gmail app on your device.
Step 2. Locate and open the email that you want to save as a PDF.
Step 3. Tap the three-dot menu at the top of the email (not at the top of the screen) and then choose Print.
Step 4. Choose AirPrint and zoom in on the thumbnail.
Step 5. Click the Share icon on the top right and then choose Save to Files.
Step 6. You should now have the Gmail email saved as a PDF.
Additional Reading: How to Embed a PDF in Gmail
Saving an Email as a PDF on Your Android Device
Step 1. Open up Gmail on your Android device.
Step 2. Locate the email that you would like to save as a PDF.
Step 3. Tap the three-dot menu in the top right-hand corner of your screen.
Step 4. From there, choose Print.
Step 5. Tap the little down arrow. That should bring up a Save as PDF option.
Step 6. Click the Save as PDF option and then the PDF option.
Step 7. You then need to choose where you would like the PDF to be saved.
Step 8. Click Save.