When Gmail launched its snooze feature back in April 2018, it came as welcome news to those with particularly busy inboxes. In a nutshell, the Snooze feature allows users to delay the time at which emails appear in their inbox, which means you can stagger the flow of your incoming mail to a rate that suits you.
What does Snooze in Gmail Mean?
Before the Snooze feature was launched, heavy Gmail users would have no choice but to let their inboxes fill at a natural rate. They had no way to control the flow of messages and were often met with a bursting inbox every time they logged into their accounts.
But the Snooze feature – a little icon found at the top of each incoming message – allows Gmail users to delay the email and ensure the message resurfaces at a specified later time.
The feature is only accessible via your inbox, so you cannot snooze an email as you’re reading it (unlike the Email Reminders feature in Right Inbox).
Why Use the Gmail Snooze Feature?
Gmail Snooze is most suitable for very active members of Gmail, i.e. those with very busy inboxes. Essentially, it helps users regulate the flow of their incoming messages so that, on a day when their inbox is filling up fast, they can set a number of their messages to pop up later.
The only danger of the Snooze feature is that if it’s overused, the problem of a busy inbox isn’t necessarily solved. Instead, users could wind up creating a never-ending build-up of messages that are never attended to.
How to Use Gmail Snooze
Step 1. Log in to your Gmail account.
Step 2. Go to your inbox, and locate the email you would like to snooze.
Step 3. Click the Snooze icon towards the right-hand side of the email preview.
Step 4. Select one of the predetermined snooze options: tomorrow, this weekend, or next week.
Step 5. Alternatively, click Select date and time to choose your own delay, and click Save.
Step 6. Once your snooze delay has been saved, you’ll see a confirmation pop-up appear in the bottom left of the screen. Now is your chance to undo the command if you’ve made a mistake.
Step 7. The selected email will now have disappeared from your inbox and will resurface at the date and time you’ve specified.
Locating Your Snoozed Emails
If, for whatever reason, you need to retrieve an email you’ve snoozed, you can easily access them in your Gmail menu.
Simply scroll down to the Snoozed folder where you’ll find all the items you’ve set to snooze.
Similar Features in Right Inbox
Right Inbox has yet to roll out its Snooze feature. However, it does offer some functions that will help you achieve the same goal: being able to deal with your emails until a later date.
Email Reminders in Gmail
Email Reminders let you set reminders for both incoming and outgoing mail so that you’re alerted to them at a later date. It’s just a little extra work than clicking snooze, but it will help you regulate the flow of your emails just the same. What’s more, you can set reminders from within the messages themselves, which Gmail doesn’t offer.
To set yourself a reminder in an incoming message:
1. In your inbox, open the message you want to address later.
2. Locate the Reminder button at the top of the message.
3. Select the time delay at which you want to be reminded of the email.
4. Alternatively, select At a specific time to determine a certain time.
5. Click Set reminder.
6. Once your reminder has been set, a pop-up will confirm this in the bottom left of the screen.
7. Your email reminders can be located in the To be reminded folder in your left-hand menu.
Email Notes in Gmail
Email Reminders works effectively in conjunction with Email Notes, which allows users to add a quick message to incoming or outgoing mail.
To set a note to incoming mail:
1. Go to your inbox and open the email you want to add a note to.
2. At the top of the email, select the Note button.
3. Write your note in the space provided.
4. Click Save Note.
5. Emails with notes can be located in the Note folder in your left-hand menu.
Recently, Gmail has begun to offer users more project management functionality. Snooze is one of those features, enabling heavy Gmail users to regulate the rate at which they need to attend to incoming mail.