Gmail is ubiquitous today. In fact, we wouldn’t be surprised if people were to use “Gmail” as a word to mean “email” just as “Fedex” is used for courier or “Xerox” is used for photocopying.
Gmail is quick, simple to use, and is gargantuan in size (and it keeps growing). It’s also one of those few email solutions that’s highly effective in keeping spam out of your inbox. Popular products generally breed parallel industries, so to speak. Gmail is no different.
It has spawned the growth of many applications and web-based tools – including our very own RightInbox — which you can use along with Gmail for various tasks.
Here are at least ten productivity tools that sit right within your inbox to change the way you work and to enhance your productivity.
During the course of the day there will be plenty of requests to subscribe to a newsletter from various sites you visit. These messages can make an unholy mess in your inbox and obscure the few updates you really want to check out. Unroll.me is an extremely quick and easy way to manage these subscriptions and cut loose from the ones you have no need for.
Join more than 250,000+ professionals that have added Right Inbox to Gmail for next-level email productivity. Right Inbox saves you time on repetitive tasks and helps you to send better emails, in less time consistently. High performers use Right Inbox to get the most out of their Gmail account.
Once you install the Right Inbox app — a process that takes very little time — you’ll immediately gain two levels up of time-saving, productivity-improving tools.
Right Inbox’s integration with Gmail’s interface is seamless. You’ll barely notice it’s there. Until you look under the hood.
By installing Right Inbox, you’ll get all the functionality that you wish Gmail included as standard. You can find a full rundown of features here:
- Send Later – need an email to reach someone’s inbox at a specific time? Write emails now, schedule to be sent later for perfect timing by using Right Inbox’s send later feature.
- Email Tracking – Find out who reads and clicks your emails, how many times, and when. Real-time insights on who reads your emails and who’s ignoring you.
- Email Reminders – Automatic reminders so you never lose track of important emails. Remind yourself of conversations when it becomes relevant.
- Mail Merge – scale your cold outreach quickly without losing the personal touch. Contact a large number of people with a customized personal message
- Private Notes – need to keep track of particular details alongside an email contact? Simply use the private notes feature.
- Recurring Emails – fed up with sending the same email over and over again? Use the recurring emails feature to send them at intervals that suit you.
- Sequences – send follow-up emails depending on whether the last email has been opened or not. Use together with Templates to apply your most effective follow-ups with one click.
- CRM Sync – easily sync your emails with the most popular CRMs on the market.
- Email Signatures – need multiple email signatures on one Gmail account? Right Inbox has you covered, allowing you to flip between email signatures quickly depending on the context.
- Email Templates – do you often need to write and send almost identical emails? Optimize and personalize your template to fit every contact’s unique context. Save yourself time with the email templates feature.
- Add a GIF – search for and add a GIF in seconds. Browse trending GIFs, search by keyword and save your favourites to use later.
Right Inbox won’t magically transform you into the world’s best marketer or salesperson overnight — but it can give you a chance at that honor. This platform will make it easier to perform at the levels demanded by today’s consumers. Supercharge the way you use your email.
GQueues or Google Queues is a full-featured task manager and it syncs with both your Gmail and Google Apps accounts. It has a pretty – while still being practical – design and is extremely easy to use. It features drag and drop task addition and deletion, full Google Calendar integration, sharing & collaboration, reminders, recurring tasks, tagging, sub-tasks, assignments, and smart queues.
We find that it’s natural Google Apps integration valuable for small businesses while sub-tasks and recurring tasks along with Google Calendar integration make it a fully featured, must-have tool for Gmail or Google App users.
GQueues has recently switched from HTML 5 to Native Mobile App and is also available for Android Devices on Google Play
Google Tasks isn’t like Google Queues. Think of this way: Google tasks is a pared down, simplistic version of Google Queues (although there’s nothing much in common between them).
If Gmail is the “default” email product you use, Google Tasks is a no-brainer for the fastest and the most efficient way to maintain your daily, weekly, and monthly task lists, schedules, and recurring tasks. The app doesn’t boast of anything overtly fancy. Instead it’s an application that has simplicity at its core. It opens up right next to your inbox and allows you to move emails as tasks. You can add anything to your task list such as prospecting emails, follow-up reminders for tasks; create to-do lists on the fly, and much more.
Any.do is one of the coolest, simplest, and the most efficient productivity tools ever. It might not be heavyset with features and bloated up beyond its purpose, but it’s a tool that just works. Any.do isn’t available as a web-based version yet (coming soon) but it’s available as a Chrome App and as mobile apps for both Android and for the iPhone. It’s also available for the tablets.
Featuring simple task lists with elegant features and a functional design, it makes your job easier. It’s not the kind of app that you’d have to spend too much time on.
Speak to your iPhone (using Siri) and the app will let you note your things to do for the day (or for other days during the week). Strike off tasks completed and later shake them off your list just by shaking your phone. When on landscape view, the task list partitions off to allow for a calendar to show up to give you a better idea of how your week looks like.
Did we mention that anything you enter on your chrome app (straight off Gmail) and mobile or tablet syncs with either device?
Astrid is yet another robust and much-loved productivity tool available as an app for mobile, for the tablets, and on the web. It’s a sharable task manager and you can share lists with your friends, colleagues, family, and friends.
The Astrid Chrome App embeds the little Astrid into your Gmail to let you add, delete, and edit tasks as you go. It also integrates with Google Tasks, if you want it to work that way.
Since the average American is sending about 30 emails a day, most of us could use an upgrade to our Gmail signature. The problem is we don’t how to bring it to life without a designer and some HTML. Enter WiseStamp: The company turns your email signature into a one-stop asset that presents all the of most relevant contact information for you or your business, unlocking the full potential of this marketing channel. This makes it very easy and convenient for clients, customers, partners and leads to reach you through the channel they prefer most, be it by phone, email or social media.
WiseStamp is used by more than 850,000 active users. In addition, more than 2,000 companies use their Company Email Signature Management Software with their customer-facing teams to dynamically promote content, events and social media channels.
Hive, the AI-based productivity tool behind brands like Uber, Starbucks and Netflix, recently launched an email integration in-app that is going to save you serious time. The tool, which already had native chat, now integrates seamlessly with your Gmail inbox — it actually syncs and uploads your Gmail and Outlook inboxes into the app, so you can send and receive messages from Hive.
You can even attach email chains to action cards (the app’s version of a “to-do” item) and assign them to yourself or another user. For example, if you receive an email right as you’re leaving the office and don’t have time to reply right then and there, you can assign the email into an action card and set the due date as the following day. Hive makes it super easy to stay on-top of emails and the to-dos that correspond to them.
The best extension for users of multiple Gmail accounts—is Checker Plus. It gives you fast access via a drop-down menu in Chrome, desktop notifications, color coding, even voice input for writing messages. There are a number of additional useful features and the developer offers excellent customer support and regular updates.
A Timer to keep you focused while processing your inbox in Gmail. This is a time-saving script to help process your inbox faster. After 2 minutes spent on an email in your inbox, it pops up a reminder message to move on. (And when you have less than 30 seconds left, it shows a “30” icon in the browser bar to nudge you along.)